Gavi's procurement policy aims to ensure greater transparency and optimisation of services resulting in lower costs, improved quality of services and longer term partnerships.
Purpose and Objective
Gavi's Procurement Policy sets out the policies and practices applicable to the procurement of services and goods necessary to fulfill Gavi activities. The objectives are to promote the prudent use of funds with selected suppliers through efficient, transparent and sound business practices that include standardized procedures, quality control, contract and performance management and reporting.
It does not apply to countries that receive funds from the Vaccine Alliance for health system strengthening or related purposes; they are free to use their own procurement systems.
Core Elements of Procure to Pay Mega Process
Gavi procurement is structured upon three core elements as follows:
- Procurement Management - determination of procurement policy, vendor qualification and performance, raising Request for Information/Quotation/Proposal, competitive bidding, negotiation of contracts and definition of sourcing plans.
- Purchasing - creation and approval of purchase requisitions, processing of purchase orders and receipt of goods and/or services.
- Payment - processing and verification of vendor invoices and payments.
Benefits of the Policy
- Secured supply through longer term partnerships and contingency plans
- Optimized sourcing resulting in lower cost and improved service and quality of goods
- Enhanced purchasing power and vendor management, resulting in cost optimization
- Improved control and monitoring through superior transparency and policy compliance
- Timely insight into commitments, improving cash flow management
- Enhanced accuracy and integrity of financial reporting
- Strengthened risk controls through automation and segregation of duties