Board-2012-Mtg-3-Doc 00a


GAVI Alliance Board Meeting
4-5 December 2012
Hyatt Regency Hotel, Dar es Salaam, Tanzania

Monday 3 December: Pre-Board meetings and Field Vis its
Tuesday 4 December: 08.00-18.00 (Board meeting Day One)
Wednesday 5 December: 08.00-17.00 (Board meeting Da y Two)
Thursday 6 December: Post-Board meetings

Document list
Number DOCUMENT
00a - Document list
00b - Agenda
01a - Declarations of interest
01b - Minutes from 12-13 June 2012
01c - Action sheet
01d - Board workplan
02a - Consent agenda: Board/Committee member appointments
02b - Consent agenda: Board Chair appointment
02c - Consent agenda: Committee Chair appointments
02d - Consent agenda: Independent Auditor selection and E valuation Policy
02e - Consent agenda: By-Law and Committee Charter amendm ents
03 - CEO?s report (To follow)
04 - Committee Chair reports - No paper
05 - Financial forecast and programme funding envelope a pproval
06 - 2013-2014 Business plan and budget
07 - Long-term funding strategy
08 - Chair?s reflections on the day ? No paper
09 - Chair's overview - No paper
10 - Country presentation - No paper
11 - Risk management update
12 - GAVI and fragile states: a country by country appro ach
13 - New strategy for polio eradication: possible GAVI & IFFIm participation
14 - Country programme update
15 - Health Campus option for Geneva office space
16 - IFFIm report ? No paper
17 - Review of decisions and actions - No paper
18 - Closing remarks and any other business - No paper
A - Annex ? Fourth annual report on implementation of the Gende r Policy (For
information only)
B - Annex ? Committee minutes (For information only)

Board-2012-Mtg-3-Doc 00b


GAVI Alliance Board Meeting
4-5 December 2012
Hyatt Regency Hotel, Dar es Salaam, Tanzania

Monday 3 December: Pre-Board meetings and Field Vis its
Tuesday 4 December: 08.00-18.00 (Board meeting Day One)
Wednesday 5 December: 08.00-17.00 (Board meeting Da y Two)
Thursday 6 December: Post-Board meetings
Quorum: 14

Agenda

Pre-Board Field Visits and Meetings ? Monday, 3 Dec ember 2012
Item Subject Room Schedule

A Field Visit to Arusha*
B Field Visit to Malaria Trial Centre in Bagamoyo
C Field V isit to Dar es Salaam
D Field Visit to Morogoro
E Field Visit to Zanzibar
Pre -Board meetings
 Developing Countries Board members meeting
 GAVI Donors? meeting

Zanzibar
Lake Tanganyika


19.30-21.00
19.30-22.00


* Participants will be arriving late in Dar es Sala am on Monday 3 December and will therefore not be
able to participate in any meetings taking place th at evening.

Board -2012 -Mtg -3-Doc 01a 1



GAVI Alliance Board Meeting
4-5 December 2012
Hyatt Regency Hotel, Dar es Salaam, Tanzania

Monday 3 December: Pre -Board meetings and Field Visits
Tuesday 4 December: 08.00 -17.45 (Board meeting Day One)
Wednesday 5 December: 08.45 -17.00 (Board meetin g Day Two)
Thursday 6 December: Post -Board meetings
Quorum: 1 4

Declarations of interes t

Declarations

Section 5.2 of the Conflict of Interest Policy states, ?Annually, each member of the Board
(including alternate Board members and Committee delegates). ..shall complete and submit
a conflict of interest form to be distributed by the Managing Director, Law and Governance.?
The following declarations were made by members of the Board on their most recent annual
statements:
Member Organisational Interests Financial/ Personal /Advise r Int
Dagfinn H?ybr?ten, Chair None GAVI -appointed special advis er
Geeta Rao Gupta, Vice Chair UNICEF GAVI -appointed special advis er
Amie Batson USAID (USA/CAN/AUS/JPN/KOR) Bill & Melinda Gates Foundation
(Family)
Wayne Berson None GAVI Fund Affiliate (Board)
Simon Bland UK (UK/NOR/IRL) None
Dwight Bush None None
Flavia Bustreo WHO TBD
H.R.H. the Infanta Cristina of Spain None
?la Caixa? Foundation (Employee)
Barcelona Inst. for Global Hea lth (Board)
GAVI -appointed special advis er
Suraya Dalil Government of Afghanistan GAVI -appointed special advis er
Mahima Datla Dev. Ctry. Vaccine Manu. Net. Biological E Limited (Employee)
Christopher Elias Bill & Melinda Gates Foundation None
Maria C. Freire None Johns Hopkins University (Family)
Ashutosh Garg None None
Guillermo Gonz?lez Government of Nicaragua GAVI -appointed special advis er
Gustavo Gonzalez -Canali France (FRA/EC/LUX/GER ) None
A.F.M. Ruhal Haque Government of Bangladesh GAVI -appoi nted special advis er
Alan Hinman Task Force for Global Health
(CSO constituency )
Novartis (Research grant - Rabie s)
Merck (Imm. Workers training grant)
GAVI -appointed special advis er
Yifei Li None None

GAVI Alliance Board Meeting
12-13 June 2012
Board-2012-Mtg-2 1


GAVI Alliance Board Meeting
12-13 June 2012
Washington, DC, USA

FINAL MINUTES

1. Chair?s report and consent agenda

Chair?s report
1.1 Finding a quorum of members present, the meetin g commenced at 9.02
Washington time on 12 June 2011. Dagfinn H?ybr?ten, Board Chair, chaired
the meeting.

1.2 The Chair opened the meeting by referencing the Norwegian concept of a
?dugnad,? which he explained was a group of people who come together to
solve problems for the common good. He observed tha t this Board was a
dugnad, and encouraged Board members to engage with each other in that
spirit.
1.3 The Chair referenced the Child Survival Call to Action organised by USAID,
UNICEF, and the governments of India and Ethiopia t o be held at Georgetown
University on 14-15 June 2012. He also announced th e publication of the
GAVI 2011 progress report, noting that a special on line edition was available.
He reminded the Board that 2011 had been a successf ul year: routine
immunisation rates reached 80%, the Board hired a n ew CEO, and GAVI met
its funding challenge. Now the Chair declared GAVI must ?deliver, deliver,
deliver? on the promises made at the pledging confe rence in June 2011.

1.4 Standing declarations of interest were tabled t o the Board (Doc 1a in the
Board pack). Alan Hinman noted that the Novartis re search grant reported in
Doc 1a was for rabies rather than measles. However, he declared an interest
in the measles decision since he leads a project th at works with the Measles-
Rubella Initiative (MR Initiative). He would recuse himself from that item. Anne
Schuchat reported that the US Centers for Disease C ontrol is involved with
some of the special studies to be discussed at this meeting and in the MR
Initiative; she would recuse herself from those mat ters. Nicholas Alipui and
Simon Bland declared they had no financial/personal interests in any of the
matters to be discussed at this meeting; so their o nly interests were in matters
involving UNICEF and DFID, respectively. Maria C. F reire declared interests
in any matters involving the Lasker Foundation (whe re she serves as
president) or Johns Hopkins University (where a fam ily member is employed),

Board-2012-Mtg-3-Doc 01c

GAVI Alliance Board Meeting
4-5 December 2012
Hyatt Regency Hotel, Dar es Salaam, Tanzania

Monday 3 December: Pre-Board meetings and Field Vis its
Tuesday 4 December: 08.00-18.00 (Board meeting Day One)
Wednesday 5 December: 08.00-17.00 (Board meeting Da y Two)
Thursday 6 December: Post-Board meetings

Action sheet

Item Request Matter Responsible Status

1

12-13 June
2012; ?1

ACTION SHEETS
Going forward, the Secretariat should ensure
items on the action sheet described as ?in
progress? and not addressed elsewhere in the
Board pack include a short statement on activity.


Secretariat
(Adams)

Done

2
12-13 June
2012; ?1

EXECUTIVE SESSIONS
Going forward, the Board workplan should include
executive sessions, and the date and time of the
executive sessions.

Secretariat
(Adams)


Done

3
12-13 June
2012; ?1
CHOLERA
The Secretariat should add a discussion on
cholera to the Board workplan for December
2012.

Secretariat
(Adams)


EC agreed to include
this in the vaccine
investment strategy



4
12-13 June
2012; ?1
OPTIONS PAPER
The Secretariat should follow-up on the retreat
Options Paper to provide analysis on
opportunities, trade-offs, and costs between
options.

Secretariat
(Schwalbe)


Will be
addressed in the
vaccine
investment
strategy



5
12-13 June
2012; ?2
ORGANOGRAM
The Secretariat should provide the Board with an
organogram when the current restructure and
recruitments have taken place.

Secretariat
(Evans,
Pawlow)


To be
provided at the Board
meeting

BOARD WORKPLAN Graphical format
Board-2012-Mtg-3-Doc 01d

GAVI Alliance Board Agendas
FOR BOARD DECISION Board/Cte member appointments (Consent Agenda)
Cte chair appointments (Consent Agenda)
Chair or Vice Chair appointment (Consent Agenda)
Appointment of Independent Auditor (Consent Agenda)
Statutes and By-law changes (Consent Agenda)
Changes to Committee Charters
Proposal to make Committees decision-making
Proposal to include CSO seat on the EC
Board Travel Policy
Ethics Policy
Gender Policy Review
TAP Policy Review
Financial forecast and programme funding approvals
IRC Redesign
Vaccine investment strategy
Annual financial report
Risk management update
Mid-term review
Business plan and budget
Chair rpt (Decl of Int, Mins, Acts, W kpl)
CEO report
Committee chair reports
IFFIm report
Country presentation
Review of decisions
Any other business
Report of the internal auditor
Decision Decision
Decision
Decision Decision
Decision
Decision
Decision
Decision
Guidance Decision
Decision
Decision
Decision
FOR BOARD DISCUSSION
STANDING REPORTS AT EACH REGULAR MEETING
N/A
Information
Information Discussion
Information
Information N/A
Discussion
Information
Information
Information
Information
STANDING REPORTS ONCE PER YEAR
Decision
Decision
Decision
Decision
Dec
March
July-Aug
Jan-Feb
June
April-May
Sept NoObj
Oct-Nov
Information Information
Decision
Discussion Guidance
Guidance
Discussion

Consent agenda


GAVI Alliance Board meeting
Dar es Salaam, Tanzania, 4 -5 December 2012
GAVI Alliance Board meeting
4-5 December 2012
Decision 1: Board/ Committee member
appointments (1/14)
1
The GAVI Alliance Board:
(a) Appointed the following Board members:
? Orin Levine as Board Member representing the Bill & Melinda Gates
Foundation in the seat currently held by Christopher J. Elias effective
1 January 2013 until his successor is appointed and qualified.
? Zulfiqar A. Bhutta as Board Member representing research and
technical health institutes in the seat currently held by Anne Schuchat
effective 1 January 2013 until 31 December 2015.
? Awa Marie Coll -Seck of Senegal as Board Member representing
developing country governments in the seat formerly held by
Toupta Boguena (Chad) effective immediately until 31 December 2015.

1


Report to the
GAVI Alliance Board

Board-2012-Mtg-3-Doc 02a
4-5 December 2012
Subject: Consent Agenda: Board/Committee member appointments
Report of: Debbie Adams, Managing Director, Law and Governance
Authored by: Kevin A. Klock, Head of Governance and Assistant Secretary
Agenda item: 02a
Category: For Decision
Strategic goal: Alliance operations
Section A Overview
1 Purpose of the report
1.1 This report informs the Board of the Governance Committee?s
recommendations for Board and committee membership.
2 Recommendations
2.1 The Governance Committee recommends that the Bo ard:
 Appoint the following Board members:
1
o Orin Levine as Board Member representing the Bill & Melinda
Gates Foundation in the seat currently held by Chri stopher J.
Elias effective 1 January 2013 until his successor is appointed
and qualified.
o Zulfiqar A. Bhutta as Board Member representing research
and technical health institutes in the seat current ly held by Anne
Schuchat effective 1 January 2013 until 31 December 2015.
o Awa Marie Coll-Seck of Senegal as Board Member
representing developing country governments in the seat
formerly held by Toupta Boguena (Chad) effective im mediately
until 31 December 2015.
1 All Board candidate biographies are located in secti on B.